Install and use apps with dashboards and reports in Power BI

APPLIES TO: yesPower BI service for consumers noPower BI service for designers & developers noPower BI Desktop yesRequires Pro or Premium license

Note

Power BI is moving to a new look, and some images in the documentation may not match what you see in the service. Learn more about the new look and try it for yourself.

Now that you have a basic understanding of apps, let's learn how to open and interact with apps.

Ways to get a new app

There are several ways to get a new app. A report designer colleague can install the app automatically in your Power BI account, or send you a direct link to an app. And, you can go to AppSource and search for apps available to you from app designers both inside and outside your company.

In Power BI on your mobile device, you can only install an app from a direct link, and not from AppSource. If the app designer installs the app automatically, you'll see it in your list of apps.

Apps and licenses

Not all Power BI users can view and interact with apps.

  • If you have a free license, you can open apps that have been shared with you, and that are stored in a workspace in Premium capacity.
  • If you have a Pro license, you can open apps that have been shared with you.

The easiest way to install a new app yourself is to get a direct link, in email, from the app designer.

On your computer

When you select the link in email, the Power BI service (https://powerbi.com) opens the app in your browser.

App landing page in the Power BI service

On your iOS or Android mobile device

When you select the link in email on your mobile device, the app installs automatically and opens in the mobile app. You may have to sign in first.

App content list on mobile device

Get the app from Microsoft AppSource

You can also find and install apps from Microsoft AppSource. Only apps that you can access (i.e., the app author has given you or given everyone permission) are displayed.

Note

If you are using a free user license, you'll be able to download apps but won't be able to view them unless you upgrade to a Power BI Pro account or unless the app is stored in Premium capacity. For more information, see licenses for consumers.

  1. Select Apps > Get apps.

    The Get apps icon

  2. In AppSource under My organization, search to narrow the results and find the app you're looking for.

    In AppSource under My organization

  3. Select Get it now to add it to your Apps content list.

Get an app from the Microsoft AppSource website

In this example, we'll open one of the Microsoft sample apps. On AppSource you'll find apps for many of the services that you use to run your business. Services such as Salesforce, Microsoft Dynamics, Google Analytics, GitHub, Zendesk, Marketo, and many more. To learn more, visit Apps for services you use with Power BI.

  1. In a browser, open https://appsource.microsoft.com, and select Power BI apps.

    AppSource website with Power BI apps selected

  2. Select See all to display the list of all Power BI apps currently available on AppSource. Scroll or search for the app named Microsoft Sample - Sales & Marketing.

    AppSource website with Power BI Sales & Marketing app highlighted

  3. Select Get it now and agree to the terms of use.

    AppSource website terms of use

  4. Confirm that you want to install this app.

    Install this app?

  5. The Power BI service will display a success message once the app is installed. Select Go to app to open the app. Depending on how the designer created the app, either the app dashboard or app report will display.

    App successfully installed

    Note

    If you are using a free user license, you'll be able to download apps but won't be able to view them unless you upgrade to a Power BI Pro account.

    You can also open the app directly from your app content list by selecting Apps and choosing Sales & Marketing.

    Apps in Power BI

  6. Choose whether to explore or customize and share your new app. Because we've selected a Microsoft sample app, let's start by exploring.

    Explore with sample data

  7. Your new app opens with a dashboard. The app designer could've set the app to open to a report instead.

    Explore with sample data

Interact with the dashboards and reports in the app

Take some time to explore the data in the dashboards and reports that make up the app. You have access to all of the standard Power BI interactions such as filtering, highlighting, sorting, and drilling down. Still a little confused by the difference between dashboards and reports? Read the article about dashboards and the article about reports.

Update an app

From time to time, app creators may release new versions of their apps. How you get the new version depends on how you received the original.

  • If you got the app from your organization, the update to the new version is entirely transparent - you don't have to do anything.

  • If you got the app from AppSource, the next time you open the app you'll see a notification banner. The notification lets you know that a new version is available.

    1. Select Get it to update.

    2. When prompted to install the updated app, select Install.

      Install update

    3. Since you already have a version of this app, decide whether to replace the existing version or whether to install the updated app in a new workspace.

      Overwrite old app version

    Note

    Installing a new version overwrites any changes you may have made to the reports and dashboards. To keep your updated reports and dashboards, you can save them under a different name or in a different location before installing.

    1. Once you've installed the updated version, select Update app to complete the update process.

Next steps