How Cloud App Security helps protect your G Suite environment

Applies to: Microsoft Cloud App Security

As a cloud file storage and collaboration tool, G Suite enables your users to share their documents across your organization and partners in a streamlined and efficient way. Using G Suite may expose your sensitive data not only internally, but also to external collaborators, or even worse make it publicly available via a shared link. Such incidents can be caused by malicious actors, or by unaware employees. G Suite also provides a large third-party app eco-system to help boost productivity. Using these apps can expose your organization to the risk of malicious apps or use of apps with excessive permissions.

Connecting G Suite to Cloud App Security gives you improved insights into your users’ activities, provides threat detection using machine learning based anomaly detections, information protection detections (such as detecting external information sharing), enables automated remediation controls, and detects threats from enabled third-party apps in your organization.

Main threats

  • Compromised accounts and insider threats
  • Data leakage
  • Insufficient security awareness
  • Malicious third-party apps and Google add-ons
  • Malware
  • Ransomware
  • Unmanaged bring your own device (BYOD)

How Cloud App Security helps to protect your environment

Control G Suite with built-in policies and policy templates

You can use the following built-in policy templates to detect and notify you about potential threats:

Type Name
Built-in anomaly detection policy Activity from anonymous IP addresses
Activity from infrequent country
Activity from suspicious IP addresses
Impossible travel
Activity performed by terminated user (requires AAD as IdP)
Malware detection
Multiple failed login attempts
Ransomware detection
Unusual administrative activities
Unusual file deletion activities
Unusual file share activities
Unusual multiple file download activities
Activity policy template Logon from a risky IP address
Mass download by a single user
Potential ransomware activity
File policy template Detect a file shared with an unauthorized domain
Detect a file shared with personal email addresses
Detect files with PII/PCI/PHI

For more information about creating policies, see Create a policy.

Automate governance controls

In addition to monitoring for potential threats, you can apply and automate the following G Suite governance actions to remediate detected threats:

Type Action
Data governance - Apply Azure Information Protection classification label
- Grant read permission to domain
- Make a file/folder in Google Drive private
- Reduce public access to file/folder
- Remove a collaborator from a file
- Remove Azure Information Protection classification label
- Remove external collaborators on file/folder
- Remove file editor’s ability to share
- Remove public access to file/folder
- Require user to reset password to Google
- Send DLP violation digest to file owners
- Send DLP violation to last file editor
- Transfer file ownership
- Trash file
User governance - Suspend user
- Notify user on alert (via Azure AD)
- Require user to sign in again (via Azure AD)
- Suspend user (via Azure AD)
OAuth app governance - Revoke OAuth app permission

For more information about remediating threats from apps, see Governing connected apps.

Protect G Suite in real time

Review our best practices for securing and collaborating with external users and blocking and protecting the download of sensitive data to unmanaged or risky devices.

Next steps